Benefits Specialist
Irving, TX
Full Time
Experienced
The Benefits Specialist plays a key role in the development, implementation, and administration of our benefits offerings, including health and welfare plans with a primary focus on U.S. and North America Benefits.
Responsibilities:
- Oversee day-to-day administration of health and welfare benefit plans, COBRA, direct-bill, HIPAA and related activities. Ensure efficient processing, maintain up-to-date plan documents, and manage benefit-related payroll processes.
- Ensure execution of timely and accurate benefit open enrollment process and oversee benefit administration; engage, educate and support employees, retirees, HR Business Partners and leadership in benefit matters.
- Maintain vendor relationships including administration and service level agreements.
- Ensure compliance with all federal, state, and local regulations related to benefits. This includes timely completion of required filings such as Form 5500, CMS submissions, ACA 1095-C reporting, and health and welfare plan audits. Maintain current knowledge of ERISA, IRS regulations, and other relevant legislation.
- Ensure adherence to all assigned SOX (Sarbanes-Oxley) controls.
- Research participant records to respond to internal and external information requests, including data verification for audits and compliance.
- Oversee LTD/STD process and plan provisions to include vendor management, collaborating with HR business partners and EHS professionals, when necessary.
- Schedule and coordinate meetings and annual/quarterly reviews with healthcare plan providers.
- Assist with key metrics, reporting and dashboards of benefits plans and programs.
- Responsible for proper storage of updated agreements, contracts and documents.
- Update plan documents and benefit policies.
- Perform other duties and special projects as assigned.
Qualifications:
Key Knowledge/Skills/Abilities:
- Proven experience with administering employee benefit programs.
- Self-motivated, independent thinker with strong organizational and project management skills. Able to manage multiple priorities and deadlines effectively.
- Strong analytical, research, and problem-solving capabilities.
- Experience working with external vendors and consultants.
- Excellent interpersonal and communication skills (written, verbal, confidential), effectively communicating across all levels of the organization with professionalism and discretion.
- Ability to identify and implement process improvements and support change initiatives.
- In-depth knowledge of HR and benefits-related laws and compliance requirements.
Qualifications:
- Bachelor’s degree or equivalent experience in lieu of degree required.
- Minimum of 2-3 years of professional experience in employee benefits administration.
- Technical Skills: Proficiency in Microsoft Office tools; experience with SAP and SuccessFactors preferred
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